Connect OutreachFox to Zapier and Make

Draft — written from product facts + domain knowledge; UI labels to be verified before publishing.

Zapier and Make let you connect OutreachFox to thousands of other apps without writing code. Typical uses: add a new form submission or CRM contact to a campaign, post interested replies to a spreadsheet, or pause a campaign when a Google Sheet flag changes. Both platforms connect to OutreachFox with an API key and receive events through webhooks.

Prerequisites

• An OutreachFox API key with Read and write scope (see "API keys and authentication").
• A Zapier or Make account. Webhook triggers require a paid Zapier plan; Make includes them on all plans.

Steps: Zapier

1. In Zapier, click Create Zap.
2. For the trigger, search for OutreachFox and choose an event such as New Reply, Lead Interested or Lead Bounced. If the OutreachFox app is not available in your Zapier account, use Webhooks by Zapier → Catch Hook instead and copy the hook URL.
3. Click Sign in and paste your API key. Zapier tests the key and shows the workspace name.
4. Pick the Campaign to watch, or leave it blank for all campaigns.
5. Click Test trigger. Zapier pulls a recent event so you can map fields.
6. Add an action. Common actions: OutreachFox → Add Lead to Campaign, HubSpot → Create Contact, Slack → Send Channel Message, Google Sheets → Create Row.
7. For Add Lead to Campaign, map at least Email, First Name and Company. Extra columns become custom variables you can use in the sequence editor with {{custom.field}}.
8. Click Publish.

If you used Catch Hook, go to OutreachFox Settings → Integrations → Webhooks, click Add Webhook, paste the Zapier hook URL, select the events and click Save.

Steps: Make

1. In Make, click Create a new scenario.
2. Add the OutreachFox module, or a Webhooks → Custom webhook module if you prefer raw events.
3. Click Add next to Connection, paste the API key and click Save.
4. Choose the trigger (Watch Replies, Watch Bounces, Watch Interested Leads) or the action (Add Lead, Update Lead Status, Pause Campaign, Resume Campaign).
5. Connect the following modules and map fields the same way as in Zapier.
6. Click Run once to confirm the flow, then turn Scheduling on.

For a custom webhook, copy the address Make shows, add it in OutreachFox under Settings → Integrations → Webhooks, and click Send test event so Make can detect the data structure.

What you see afterwards

New leads added through Zapier or Make appear in Contacts and in the campaign's Contacts tab with the status New. They are sent according to the campaign's sending schedule and the Daily new contacts limit in Edit Campaign → Settings → Show Advanced Configurations.

Tips

• Add a Filter step before Add Lead to Campaign to drop rows without a valid email, personal domains (gmail.com, yahoo.com) and roles like info@ or sales@.
• Set duplicate handling at the campaign level: leads that already exist in the workspace are skipped by default, so re-running a Zap does not double-send.
• Keep polling triggers at the platform default (every 15 minutes on Zapier). Webhook triggers are instant and do not count against the API rate limit.
• Use a dedicated API key named zapier or make so you can revoke it without touching other integrations.

Troubleshooting

• "Authentication failed": the key has a trailing space or is Read only. Create a new Read and write key.
• Leads added but never emailed: the campaign is paused, has no sender accounts, or the daily new contacts limit is reached. Check Campaigns → your campaign → Settings.
• Trigger fires twice: both an OutreachFox app trigger and a webhook are enabled for the same event. Keep one.
• Custom fields empty in emails: the variable name in the sequence editor must exactly match the column name you mapped in Zapier or Make.

Related articles

• API keys and authentication
• Webhooks: events, payload examples and retries
• Sync leads and replies with HubSpot, Pipedrive and Salesforce
• Slack notifications for replies and campaign events
• Uploading Contacts to OutreachFox
• Adding Leads to Existing Campaign