Help Center/Campaigns: Leads/Check lead statuses and replies inside a campaign
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Check lead statuses and replies inside a campaign

Every lead in a campaign has a status that tells you where it is in the sequence and how it responded. The campaign Contacts tab lets you search for a lead or filter the whole list by status, so yo…

Every lead in a campaign has a status that tells you where it is in the sequence and how it responded. The campaign Contacts tab lets you search for a lead or filter the whole list by status, so you can pull up everyone who replied, everyone who bounced, and so on in one click.

Steps

  1. In your OutreachFox account, open the campaign you want to review.

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  1. Click Contacts to view the lead list for that campaign.

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  1. Use the search bar to look up a specific lead, or click Status to filter leads by their current status.

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  1. To see everyone who has replied, select the Replied filter.

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  1. To see emails that did not go through, select the Bounced filter.

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If the campaign has not sent any emails yet, the list shows No data available. Statuses only populate once sending starts.

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What the filters are for

  • Replied: your working queue. Open each lead to read the reply and its AI category (Interested, Not interested, Out of office, and so on).
  • Bounced: leads to remove from your lists. A campaign bounce rate above 3% starts to hurt deliverability for every mailbox in the campaign.
  • Not contacted / In progress: leads still waiting for step 1 or moving through the sequence.
  • Unsubscribed: leads who clicked the unsubscribe link. They are suppressed automatically.

The full list of statuses is explained in Lead statuses explained.

Tips

  • Check Replied daily. Reply speed is the single biggest factor in converting an interested reply to a meeting.
  • Check Bounced after the first day of sending. If it is more than a handful of leads, pause and verify the rest of the list before continuing.
  • Combine the Status filter with search to find one person quickly in a large campaign.

Troubleshooting

  • A lead replied but is not under Replied: replies are detected when OutreachFox reads the sending mailbox. Confirm the mailbox is still connected under Mailbox, and allow a few minutes for sync.
  • No data available on a live campaign: no lead has reached that status yet; try another filter or clear the filter.

Related articles

  • Lead statuses explained
  • Set up AI reply categorisation and create custom categories
  • Managing bounced leads and cleaning your lists
  • Lead activity log: see every email, open and reply

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More in Campaigns: Leads

Upload a CSV of contacts and assign it to a list→Handle duplicates and map CSV columns to contact fields→Add more leads to an active campaign (from a list or a new CSV)→Set up AI reply categorisation and create custom categories→Lead statuses explained→Pause, stop or delete leads in a campaign→Move or copy leads between campaigns→Export leads to CSV→Managing bounced leads and cleaning your lists→Lead activity log: see every email, open and reply for a contact→Import leads from Google Sheets or your CRM→