Bulk set or clear signatures, and delete mailboxes

The three-dots menu in the bulk actions bar on the Mailbox page lets you apply one signature to many mailboxes, remove signatures, or delete mailboxes from OutreachFox in a single step.

Steps

1. Log in to your OutreachFox account and go to Mailbox.

1. Select the mailboxes you want to change, or use the select-all checkbox at the top.

1. In the bulk actions bar, click the three dots menu.

1. Choose one of the options:

   • Set Signature — opens the signature editor. Write the signature, use + Name and + Email so each mailbox inserts its own sender name and address, and save. The signature is applied to every selected mailbox.
   • Clear Signature — removes the signature from every selected mailbox.
   • Delete — removes the selected mailboxes from OutreachFox.

1. Confirm the action.

What you see afterwards

• After Set Signature, opening any selected mailbox → Settings shows the new signature, with the name and email already filled in for that mailbox.
• After Clear Signature, the signature field is empty.
• After Delete, the mailboxes disappear from the list. Campaigns that used them as sender accounts stop sending from them.

Tips

• Use the + Name and + Email placeholders rather than typing a specific name; otherwise every mailbox gets the same person's details.
• Keep the shared signature short and image-free (name, title, company, one link).
• Before deleting, check which campaigns use the mailboxes as sender accounts and reassign them, so a running campaign does not lose all its senders.
• Deleting a mailbox in OutreachFox does not delete the mailbox at Google, Microsoft or Icemail; it only disconnects it. You can reconnect it later.

Troubleshooting

• Signature applied but names are wrong — the sender name on the mailbox is wrong; fix it under the mailbox's Settings (see Set sender name, reply-to address and aliases), the signature updates automatically.
• Delete option greyed out — at least one selected mailbox is in use by a live campaign; pause the campaign or deselect that mailbox.
• Deleted a mailbox by mistake — reconnect it via Connect Mailbox (or Import from Icemail). Warmup history and per-mailbox settings are not restored, so re-enable warmup.

Related articles

• Add a custom email signature to a mailbox
• Bulk-set daily campaign sending limits for multiple mailboxes
• Bulk enable or disable warmup for multiple mailboxes
• Set sender name, reply-to address and aliases
• Connect a Google Workspace mailbox to Out